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ACCOMMODATION SUBSIDY TO INTERNATIONAL RESEARCHERS
Last updated: 31 March 2015


The Faculty of Engineering has a system to subsidize international researchers in need to stay at nearby hotels to participate in international symposium, academic conferences, lectures etc. held on Hongo Campus, the University of Tokyo, by invitation of Faculty members.
The recipients of the subsidy have to be an international researcher invited by a Faculty member, staying at Forest Hongo Hotel at their own expenses, and approved by Dean. The Faculty member in charge of invitation, please download the Application Form for Accommodation Subsidy to International Researchers (pdf), fill in the necessary items, obtain approval of the Head of the Department and submit it to the Global Ware Project ( GWP ) office. One coupon per night will be issued to the researchers approved by Dean.
Reservation and cancellation at Forest Hongo Hotel are on the applicant's responsibility. The approved researchers need to submit the coupons of the entire period of their stay to the hotel when checking-in.
The Application Form must be turned in to the GWP office by at latest one week prior to the scheduled day of stay.
Procedures are shown in the following flow chart.

[Application Form for Accommodation Subsidy to International Researchers (Form 1)]

《Applicant's (inviting faculty's) responsibility》
①  Paper flow
1.1 Confirm that the international researchers applying meet the stipulation of the Regulations of   Accommodation Subsidy to International Researchers.
1.2 Complete the Application Form for Accommodation Subsidy to International Researchers (Form 1), sign   and seal on it and submit it to the GWP office, after obtaining approval of the Head of the Department.
1.3 With the approval of Dean of the Faculty of Engineering, the GWP office will hand over coupons and a   copy of the Letter of Approval on Accommodation Subsidy (Form 2). The inviting faculty should file the   copy.
② Reservation flow
2.1 Make reservations at Forest Hongo Hotel.
2.2 Hand over the coupons and the Confirmation of Reservation issued by the hotel to the invited   researchers and tell them to submit the coupons to the hotel when checking-in.
2.3 In case of change in schedule, cancel the reservation and return unused coupons to the GWP office. The   coupons are valid only for the day specified on them.

《Responsibility of the Head of the Department》
3.1 Examine the Application Form for Accommodation Subsidy to International Researchers (Form 1) and   seal on it if it meets the stipulation of the Regulation, and submit it to the GWP office.
3.2 Examine a Letter of Approval on Accommodation Subsidy (Form 2) to be sent from the GWP after their   obtaining the approval of Dean, and file it.

Contact:Global Ware Project office(ext.26044)
(Dr. Morimura)morimura @ t-adm.t.u-tokyo.ac.jp

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